Title:  Payroll Specialist M/F/D

Job Purpose and Impact

The Payroll Specialist performs moderately complex payroll processing activities to ensure accurate, compliant, timely, and high-quality payroll delivery for the assigned scope. This role manages payroll activities, reconciles payroll records, verifies data and documentation, applies local payroll regulations and controls, resolves payroll-related inquiries, provides process improvement recommendations, and coordinates with key stakeholders to maintain effective payroll operations and service continuity. The role is part of a payroll team collectively managing approximately 1,800 payslips per month across multiple sites and collective bargaining agreements, with support from our Shared Services Center located in Bulgaria.

Key Accountabilities

• PAYROLL PROCESSING: Perform payroll processing activities, including salaries, variable payments, employee lifecycle changes, and payment data. Ensure payroll is processed accurately, compliantly, and on time, following established standard procedures and governance models. Prepare and review final settlements for all types of employee departures, including dismissal, retirement, resignation, redundancy plans, etc.
• TIME MANAGEMENT: Ensure the accurate integration of data received through inbound interfaces, including time management data, in coordination with the appropriate teams.
• PAYROLL COMPLIANCE AND RISK MANAGEMENT: Review and apply local payroll, tax, social security, and collective bargaining agreement requirements to payroll processes. Monitor relevant regulatory changes, identify operational impacts or gaps, highlight risks, and partner with relevant stakeholders to translate requirements into payroll processes.
• PAYROLL DATA INTEGRITY: Maintain the accuracy and completeness of payroll data by entering, reviewing, and validating payroll-related information in payroll systems. Perform routine data quality checks across HR, time management, benefits, and payroll systems; identify and escalate discrepancies; follow established procedures to correct errors; and partner with relevant teams to ensure accurate and timely processing of payroll transactions.
• PAYROLL PROCESS IMPROVEMENT AND AUTOMATION: Collaborate in evaluating payroll processes to identify inefficiencies, risks, and control gaps, and implement process improvement, automation, and standardization initiatives to enhance accuracy, efficiency, and control effectiveness.
• EMPLOYEE, MANAGER, AND HR SUPPORT: Resolve moderately complex payroll inquiries from employees, managers, and HR partners, providing guidance based on established policies and procedures.
• PROCEDURE MANAGEMENT: Develop and maintain payroll resources, documentation, knowledge materials, and training materials, and share payroll practices and technical information.

Qualifications

MINIMUM QUALIFICATIONS

• Minimum requirement of 2 years of relevant professional experience. This typically reflects 3 or more years of relevant experience
• Bac +2/3 level qualification in Human Resources, Accounting, Payroll, or a related field
• Minimum of 7 years of payroll experience, ideally within an industrial/production environment and/or across at least two companies
• Knowledge of payroll regulations
• Experience participating in the implementation of a payroll system, HRIS, or time and attendance system would be a plus
• Intermediate level of English required
• Proficiency with office software and tools, including Microsoft Office, Microsoft Teams, and ticketing systems

PREFERRED QUALIFICATIONS

• Proficiency in SAP (GlobalView/ADP) or experience with at least two payroll systems

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