Title:  Invoice to Pay Assistant

Job Purpose and Impact

The Invoice to Pay Assistant will performs both routine and varied administrative tasks in support of the organization's accounts payable or accounts receivable processes to enable accurate financial transactions, efficient cash flow management and compliance. Working under minimal supervision for routine situations, this job helps maintain financial records, resolve billing discrepancies, generate invoices, or verify and process invoices. This job also works closely with internal cross functional teams to facilitate billing or invoicing operations and delivers excellent customer service externally.

Key Accountabilities

• INVOICING: Assists in the preparation, generation or processing of invoices, ensuring accuracy and adherence to billing policies and procedures.
• CUSTOMER SERVICE: Responds to customer or supplier inquiries regarding billing or invoicing, providing timely and accurate information and addressing any concerns or disputes.
• BALANCE RECONCILIATION: Processes and reconciles accounts receivable balances using established administrative procedures, maintaining accuracy and investigating discrepancies.
• DOCUMENTATION: Maintains billing or invoicing records and documentation, assuring proper filing and organization for easy retrieval and audit purposes.
• RECORDS MAINTENANCE: The role will be responsible for verifying vendor bank account details by making phone calls to vendors across the globe. Supports the maintenance of financial records related to accounts payable or accounts receivable processes in compliance with applicable policies, procedures and regulatory requirements.
• COLLABORATION: Collaborates with cross functional teams to ensure timely and accurate processing of customer or supplier payments.

Qualifications

Minimum Qualifications

• B.Com, M.Com, MBA (Finance) or equivalent.
• Freshers to 6 months experience.
• The role demands working from office 5 days a week.
• Excellent communication skills.
• Other minimum qualifications may apply.